Shelly Cashman PowerPoint 365 | Modules 1-3: SAM Capstone Project B Weston Event Planning Proposed Venues

GETTING STARTED

1. Save the file SC_PPT365_CS1-3B_FirstLastName_1.pptx as SC_PPT365_CS1-3B_FirstLastName_2.pptx

a. Edit the file name by changing “1” to “2”.

b. If you do not see the .pptx file extension, do not type it. The file extension will be added for you automatically.

2. To complete this Project, you will also need the following files:

Support_PPT365_CS1-3B_Slides.pptx

Support_PPT365_CS1-3B_Pavilion.jpg

Support_PPT365_CS1-3B_Venue.jpg

3. With the file SC_PPT365_CS1-3B_FirstLastName_2.pptx open, ensure that your first and last name is displayed in the presenter notes on Slide 1.

a. If the presenter notes do not display your name, delete the file and download a new copy.

PROJECT STEPS

1. You work for Weston Event Planning, a company that organizes conferences, weddings, and other special events for clients, including procuring and managing venues. You have been tasked by your manager, Kay Yang, to create a presentation about three proposed venues the company is considering offering as options to clients. Kay informs you that this presentation will be delivered to the company executive, including the C.E.O., to help them decide on the viability of the proposed venues. Begin by reusing the slides from the file Support_PPT365_CS1-3B_Slides.pptx. Deselect the Use source formatting check box so the formatting of the reused slides matches the current presentation, then insert the slides in the same order at the end of the presentation.

2. Select all the slides in Slide Sorter view and change the design of the presentation to use the theme and colors that Weston Event Planning uses for all presentations:

a. Change the theme to Banded.

b. Change the theme colors to Blue.

3. In Normal view, insert a footer to identify the company name throughout the presentation:

a. Include the slide number in the footer.

b. Enter Weston Event Planning as the footer text.

c. Display the footer on all slides except the title slide.

4. On the Title Slide ("Proposed Event Venues"), enter Weston Event Planing within the subtitle placeholder.

5. On Slide 2 ("New Venue Requirements"), insert a picture to add visual interest:

a. Use the content placeholder on the right to insert the picture in the file Support_PPT365_CS1-3B_Venue.jpg.

b. Crop out the pink flower arrangement at the left side of the picture so the picture contains just two pink flower arrangements.

6. With Slide 2 still displayed, format the bulleted list to improve its organization and appearance:

a. Delete the list item "Grove Heights Center", which is not a proposed venue.

b. Increase the indent of the list items "Star Hotel", "Oceanview Resort" and "Renfrew Pavilion" in the bulleted list.

c. Change the font color of the entire list to Lime, Accent 6, Lighter 80% (10th column, 2nd row in the Theme Colors Palette).

d. Bold the level-1 list items ("Identify client needs", "Select new venues" and "Identify selection criterion").

7. Remaining on Slide 2, animate the text on the slide to make the content more engaging:

a. Animate the content placeholder on the left using the Fly In Entrance animation.

b. Animate the text As One Object.

c. Change the direction of the animation to From Left.

d. Change the Duration to 1.5 seconds to give the audience time to read the text.

8. On Slide 3 ("Selection Steps"), insert SmartArt to make the four steps stand out:

a. Convert the bulleted list to the Vertical Bullet List SmartArt in the Convert to SmartArt gallery.

b. Change the SmartArt style to Inset.

9. With Slide 3 still displayed, add the following slide note: Provide examples of process used for selecting existing venues.

10. On Slide 4 ("New Event Venues"), format the picture in the middle of the slide to match the size of the two other pictures:

a. Resize the picture to a width of 3".

b. Align the bottom of the picture with the bottom of the pictures of Star Hotel and Renfrew Pavilion.

c. Apply the Compound Frame, Black picture style.

11. With Slide 4 still displayed, modify the animations of the pictures to make them more consistent and smooth:

a. Apply the animation applied to the picture of Star Hotel to the middle picture.

b. Show the Animation Pane, then change the Start setting for the Renfrew Pavilion picture to After Previous so that the animations play in the order Star Hotel, Renfrew Pavilion, and Oceanview Resort.

12. Remaining on Slide 4, insert and format a text box to provide additional information:

a. Near the middle of the slide, insert a text box containing the following text: A variety of special events can be accommodated at each venue.

b. Change the font size of the text to 28 point.

c. Resize the text box to a height of 1" and a width of 9".

d. Center the text in the text box.

e. Change the fill color of the text box to Blue, Accent 1, Darker 25% (5th column, 5th row in the Theme Colors palette) and the outline color to Dark Blue, Background 2 (3rd column, 1st row in the Theme Colors palette).

f. Apply the Offset: Bottom Left shadow effect from the Outer section of the Shadow gallery.

g. Move the text box below the pictures, and then use the Align Center command to position the text box as shown in Figure 1.

Figure 1: Position of the Text Box

13. Still on Slide 4, animate the text box as follows to call attention to it:

a. Apply the Swivel entrance animation to the text box.

b. Change the Start setting to After Previous.

c. Preview the animations on the slide.

14. On Slide 5 ("Venue Standards"), change the layout to Title Only to remove the Title and Content placeholder.

15. With Slide 5 still displayed, modify shapes to correct problems on the slide:

a. Send the large green triangle to the back of the slide.

b. Apply the Subtle Effect - Lime, Accent 6 (7th column, 4th row in the Theme Styles palette) shape style to the triangle.

c. Enter the text Price in the green rectangle to the right of the rectangle containing the text "Location."

d. Insert a Rectangle from the Rectangles section of the Shapes gallery.

e. Resize the new rectangle to a height of 1" and a width of 2".

f. Apply the Subtle Effect –Green, Accent 5 (6th column, 4th row in the Theme Styles palette) shape style to the new rectangle.

g. Apply the Full Reflection: 4 point offset shape effect from the Reflection gallery.

h. Use Smart Guides to position the shape as shown in Figure 2.

Figure 2: Position of the Rectangle

16. On Slide 6 ("Venue Selection Summary"), modify the group of shapes on the right to improve their appearance:

a. Flip the "Price" shape vertically to orient the text correctly.

b. Copy the "Accessibility" shape and paste the copy to the left of the "Price" shape.

c. Edit the new shape to use Catering as the text.

d. Change the shape style of the "Catering" shape to Intense Effect - Lime, Accent 6 (7th column, 6th row in the Theme Styles palette).

e. Align the left side of the "Catering" shape with the left side of the "Accessibility" shape and align the top and bottom of the " Catering" shape with the top and bottom of the "Price" shape.

17. With Slide 6 still displayed, modify the Hexagon shape on the left as follows to provide an illustration of the Renfrew Pavilion venue:

a. Fill the Hexagon shape with the picture in the file Support_PPT365_CS1-3B_Pavilion.jpg.

b. Apply the Sharpen: 50% correction to the picture.

c. Change the color tone to Temperature: 5300 K to emphasize the cool tones in the picture.

18. On Slide 7 ("Venue Costs & Capacities"), change the slide title to make it more appealing:

a. Apply the Fill: Blue, Accent color 1; Shadow WordArt style to the slide title text.

b. Enhance the WordArt with the Inflate: Top Transform effect from the Warp section of the Transform gallery.

19. With Slide 7 still displayed, insert a chart to illustrate the capacities of the new venues:

a. Use the content placeholder to insert a Clustered Column chart.

b. Enter data for the chart as shown in Table 1. (Hint: Delete the extra column and row.)

c. Change the chart style to Style 4.

d. Enter Capacity and Cost as the chart title.

e. Change the font size of the chart title to 28 point.

Table 1: Data for the Chart

Venue | Capacity | Per Person Price Star Hotel | 750 | $200 Oceanview Resort | 500 | $250 Renfrew Pavilion | 200 | $150

20. Remaining on Slide 7, distribute the three rectangle shapes horizontally on the left side of the slide.

21. Still on Slide 7, complete the table above the shapes as follows:

a. In the blank cell to the right of "More information," insert the web address www.wep.cengage.com as a hyperlink.

b. Add a row to the end of the table.

c. In the new row, enter Manager in column 1 to indicate the name of a specific venue's manager.

d. Apply the Themed Style 1 - Accent 1 table style.

e. Reduce the width of column 1 so the text fits but does not wrap, then increase the width of column 2 until the website address no longer wraps.

22. Apply the Split transition from the Subtle section of the Transitions gallery to all the slides in the presentation.

23. On Slide 1 ("Proposed Event Venues"), create a more dramatic transition for the title slide as follows:

a. Apply the Vortex transition from the Exciting section of the Transitions gallery to the title slide only.

b. Change the Effect Option to From Top.

c. Change the Duration to 3.00 seconds.

24. Check the spelling in the presentation to identify and correct any spelling errors.

In Slide Sorter view, your presentation should look like the Final Figure on the following page. Save your changes, close the presentation, and exit PowerPoint. Follow the directions on the website to submit your completed project.

Final Figure

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