Word 2024 In Practice - Ch 3 Guided Project 3-1

Guided Project 3-1 SIMnet Project Steps to complete This Project

Mark the steps as checked when you complete them.

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1.Open the OnlineLearningPlan-03.docx start file. If the document opens in Protected View, click the Enable Editing button so you can modify it.

The file will be renamed automatically to include your name. Change the project file name if directed to do so by your instructor, and save it.

2.Change user name and initials.

3.Click the Markup launcher [Review tab, Markup group] to open the Track Changes Options dialog box.

Office 365 alternate instruction iconClick the Markup launcher [Review tab, Markup group] to open the Track Changes Options dialog box.

4.Click the Change User Name button to open the Word Options dialog box.

5.Type your first and last name in the User name text box in the Personalize your copy of Microsoft Office area.

6.Type your first and last initials in lowercase letters in the Initials text box.

7.Check the Always use these values regardless of sign in to Office box.

8.Click OK to close the Word Options dialog box and click OK to close the Track Changes Options dialog box.

9.Display the Reviewing pane and reject changes.

10.Click the Display for Review drop-down list [Review tab, Markup group] and select All Markup to view the document with comments and proposed changes visible.

Office 365 alternate instruction icon Click the Display for Review drop-down list [Review tab, arrowMarkup group] and select All Markup to view the document with comments and proposed changes visible.

11.Click the Reviewing Pane drop-down list [Review tab, Markup group] and select Reviewing Pane Vertical. The Reviewing pane displays on the left side of the Word window.

Office 365 alternate instruction icon Click the Reviewing Pane drop-down list [Review tab, Markup group] and select Reviewing Pane Vertical. The Reviewing pane displays on the left side of the Word window.

12.Find where “Hasmik Kumar Deleted Synchronous Online course—” in the Reviewing pane.

13.Right-click this deletion and select Reject Deletion from the context menu (Figure 3-101).

A screenshot of Microsoft Word shows the use of the Revisions pane and context menu for managing a tracked change.A the top of the Revisions pane, there is a 19 revisions feature with a drop-down arrow. This drop-down arrow is clicked, and a vertical area is present with proposed changes. This area contains the following text at the top: Hasmik Kumar Deleted, which is labeled Right-click revision to display the context menu. A context menu is present on the right of the revision area. The menu consists of options such as Cut, Copy, Paste Options, Accept Deletion, Reject Deletion, Track Changes, Open Contact Card, and Link. The Rejection Deletion option is clicked. Above the context menu, there is a horizontal menu with formatting options such as Font, Size, Increase Size, Decrease Size, Format Painter, Bold, Italic, Underline, highlight, Color, and Alignment.

14.Right-click revision to display the context menu

Figure 3-101 Reject a deletion in the Reviewing pane

15.Click the X in the upper-right corner of the Reviewing pane to close it.

Accept changes in the document.

16.Place your insertion point at the beginning of the document.

17.Click the Next button [Review tab, Tracking group] to select the first change (Hasmik Kumar Formatted: Left: 1"1inch ).

Office 365 alternate instruction icon Click the Next button [Review tab, Changes group] to select the first change (Hasmik Kumar Formatted: Left: 1"1inch ).

18.Click the Accept button [Review tab, Tracking group] to accept the change and move to the next change.

Office 365 alternate instruction icon Click the Accept button [Review tab, Changes group] to accept the change and move to the next change.

19.Click the Accept button again to accept the change (delete CCD).

20.Click the Accept drop-down list and select Accept All Changes and Stop Tracking (Figure 3-102). All the remaining changes in the document are accepted. Only comments remain in the Markup area.

A screenshot shows the Accept options of the Accept button in the Changes group.The Changes group has buttons such as Accept, Reject, Previous, and Next. The drop-down arrow of the Accept button is clicked, and a menu is opened with the following options: Accept and Move to Next, Accept This Change, Accept All Changes Shown, Accept All Changes, and Accept All Changes and Stop Tracking. The Accept All Changes option is clicked. The Accept This Change and Accept All Changes Shown options are greyed out.

Figure 3-102 Accept all changes in the document and stop tracking

Note: Track Changes should be off and not marking changes made from this point forward.

Reply to a comment, resolve a comment, and delete a comment.

21.Place your insertion point at the top of the document and click the Next button [Review tab, Comments group] to move to the first comment.

22.Click the Show Comments drop-down list [Review tab, Comments group] and select List to display comments in the Comments pane.

23.Click in the Reply text box, type Done!, and click the Post reply button or press Ctrl+Enter.

24.Click the More thread actions button on the comment and select Resolve thread (Figure 3-103). The comment displays grayed out with “Resolved” at the top.

A screenshot of the Microsoft Word shows the use of the More thread actions button in the Comments pane to resolve a thread.The Comments pane has the New and Filter buttons at the top left and top right, respectively. Two comments are shown inside two rectangular boxes. The first box contains two comments. The initial comment is as follows: Apply Heading 1 style to. This is followed by the reply: Done! The second box consists of the following comment: Apply Heading 2 style to each underlined heading. Each box contains the reviewer's name on the left of comments, which is Hasmik Kumar. A green circle is present on the left of this name with the Initials H K. The box has three icons on the upper right, which are three dots, a pen, and a thumbs up. The three dots icon is labeled More thread actions button. This button is clicked and shows a menu with options such as Link to comment, Resolve thread, and Delete thread. The resolve thread option is clicked.

More thread actions button

Figure 3-103 Comment displayed in the Comments pane with the More thread actions drop-down list displayed

25.Close the Comments pane and click the Next button [Review tab, Comments group] to move to the second comment (not the reply to the first comment).

26.Click the Delete button [Review tab, Comments group] to delete the comment.

27.Click the Display for Review drop-down list [Review tab, Markup group] and select Simple Markup. The resolved comment icon displays.

28.Add document properties.

29.Click the File tab to open the Backstage view and click Info to display document properties.

30.Click Show All Properties in the Properties area.

31.Add the following document properties:

Title: Online Learning Plan

Company: Sierra Pacific Community College District

Manager: Hasmik Kumar

32.Click the Back arrow to return to the document.

33.Apply styles to the document.

Go to the first page of the document, select the title (“Online Learning Plan”), and apply the Title style.

34.Select the subtitle (“Sierra Pacific Community College District”) and apply the Subtitle style.

35.Apply the Heading 1 style to all the main headings (all caps and bold) in the document.

36.Apply the Heading 2 style to all subheadings (underlined) in the document.

37.Insert a table of contents into the report.

38.Place your insertion point in front of the first main heading in the document (“Purpose of this Plan”) and press Ctrl+Enter to insert a page break.

Go to the new first page of the document, place the insertion point directly after the subtitle, and press Enter.

39.Click the Table of Contents button [References tab, Table of Contents group] (Figure 3-104).

A screenshot of Microsoft Word shows the method of inserting a table of contents using the Table of Contents button.The Table of Contents group has buttons such as Table of Contents, Add Text, and Update Table. The drop-down arrow of the Table of Contents button is clicked, and a drop-down list is displayed with the following Built-in Table of Contents options: Automatic Table 1 and Automatic Table 2. The Automatic Table 2 option is selected.

Figure 3-104 Insert a table of contents

40.Select Automatic Table 2. The table of contents displays below the subtitle.

41.Select the words “Table of Contents” in the table of contents, click the Font Color drop-down list, and select Automatic. If a blank line displays between the subtitle and “Table of Contents,” delete it. Turn on Show/Hide if necessary.

42.Insert footnotes into the document.

Go to the second page of the document and position the insertion point after “Technology-Enhanced course” and before the dash.

43.Click the Insert Footnote button [References tab, Footnotes group]. A footnote reference marker appears after the text and the insertion point moves to the bottom of the page in the Footnotes area.

44.Type This is a non-OL course that uses OL tools. in the footnote area.

Position the insertion point after “(OL)” and before the space (page 2, “Purpose of This Plan” section, second sentence).

45.Click the Insert Footnote button and type Online learning is referred to as OL throughout this report. in the footnote area. This footnote becomes footnote 1, and the other footnote automatically becomes number 2.

46.Modify footnote number format.

47.Click the Footnotes launcher to open the Footnote and Endnote dialog box (Figure 3-105).

A screenshot shows the Footnote and Endnote dialog box.The Footnote and Endnote dialog box consists of a Location feature at the top. This feature has two radio buttons such as Footnotes and Endnotes. The Footnotes radio button is selected. This radio button has a drop-down box on the right, in which the Bottom of page option is selected. The Endnotes radio button is grayed out. This is followed by a Convert button. Below the Location feature, there is a Footnote layout feature displaying a Columns option with a drop-down box. This box contains the option Match section layout. This is followed by a Format feature, which contains a Number format drop-down box. The drop-down arrow of this box is labeled Number format drop-down list. The Number format is set as Roman numerals 1, 2, 3 (represented by lowercase i). The Number format option is followed by a Custom mark option with an adjacent Symbol button. Below this, there is a Start at option with a selection box. This is selected as Roman numeral 1 (written as lowercase i). This is followed by a Numbering drop-down box, in which the Continuous option is selected. At the bottom of the dialog box, there is an Apply changes feature with the Apply changes to option. This has a drop-down box, which is set as Whole document. The insert, Cancel, and Apply buttons are at the bottom of the dialog box. The Apply button is clicked.

Number format drop-down list

Figure 3-105 Modify the footnote number format

48.Click the Number format drop-down list and select i, ii, iii, ….

49.Click Apply to close the dialog box and apply the number format change.

50.Insert and modify content in the footer.

51.Place your insertion point at the beginning of the document.

52.Click the Footer button [Insert tab, Header & Footer group] and select Edit Footer.

53.Click the Document Info button [Header & Footer tab, Insert group] and select Document Title from the drop-down list to insert the Title document property field.

54.Press the right arrow once to deselect the document property field and press Tab to move to the center preset tab stop.

55.Click the Document Info button, select Document Property, and select Company from the drop-down list.

56.Press the right arrow once to deselect the document property field and press Tab to move to the right preset tab stop.

57.Click the Page Number button [Header & Footer tab, Header & Footer group], select Current Position, and select Bold Numbers from the drop-down list.

58.Select all the text in the footer and change the font size to 10 pt. (Figure 3-106).

A screenshot of Microsoft Word displays the footer area of a document with the inserted page number.At the top left corner of the footer area, there is a gray rectangular box, which has the text Footer. The footer area contains three texts arranged horizontally and connected by two right arrows. The texts are as follows: Online Learning Plan, Sierra Pacific Community College District, and Page 1 of 4. A pilcrow symbol is shown at the end of this. The Page 1 of 4 text is aligned at the right of the footer area, which represents the inserted page number to the document.

Figure 3-106 Document properties and built-in page number inserted into the footer

59.Click the Close Header and Footer button [Header & Footer tab, Close group].

60.Insert a page break.

Position the insertion point before the last subheading on page 2 of the report. (“Online Course and Program Selection”)

61.Press Ctrl+Enter to insert a page break.

62.Insert a cover page and modify content control fields.

63.Place your insertion point at the top of the document.

64.Click the Cover Page button [Insert tab, Pages group].

65.Select the Retrospect built-in cover page from the drop-down list. The cover page displays before the first page of the document.

66.Click the Subtitle (“Document Subtitle”) content control field handle and press Delete (Figure 3-107) to delete the entire content control field.

A screenshot of a Word document shows the method of deleting an inserted content control field.The document contains the title Online. Below this, there is a Subtitle content control field, which is displayed in a gray horizontal box with the text [DOCUMENT SUBTITLE]. At the bottom left corner of this box, there is a small blue horizontal box with the text Subtitle, which is the Subtitle content control field handle.

Figure 3-107 Select and delete a content control field

67.Click the Author content control field handle and press Delete.

68.Confirm the insertion point is on the blank line where the Author field was deleted.

69.Click the Quick Parts button [Insert tab, Text group], select Document Property, and select Manager from the drop-down list.

70.Apply bold formatting to the Company document property field.

71.Type www.spccd.edu in the Address (“Company Address”) field. The web address displays in all caps; you will fix this in the next step.

72.Select the Address document property field, open the Font dialog box, deselect the All caps check box, and click OK. The web address changes to lowercase (Figure 3-108).

A screenshot shows the cover page of a document with the property fields.The cover page has an orange box with the following white text at the top: Hasmik Kumar. Below this, there is a bold uppercase white text representing the Company, which is as follows: SIERRA PACIFIC COMMUNITY COLLEGE DISTRICT. On the right of this text, there is a small blue rectangular box with the text Address. This represents the Address field. Below this, the address is written as w w w dot s p c c d dot e d u. A pilcrow symbol each is shown after the text at the top and bottom.

Figure 3-108 Document property fields modified on the cover page

Update the table of contents.

73.Click the table of contents.

74.Click the Update Table button [References tab, Table of Contents group]. The Update Table of Contents dialog box opens (Figure 3-109).

A screenshot of shows the Update Table of Contents dialog box.The dialog box has a text at the top, which is as follows: Word is updating the table of contents. Select one of the following options: Below this text, there are two radio buttons: Update page numbers only and Update entire table. the Update entire table radio button is selected. The OK and Cancel buttons are located at the bottom right corner. The OK button is clicked.

Figure 3-109 Update Table of Contents dialog box

75.Select the Update entire table radio button.

76.Click OK to close the dialog box and update the table.

77.Save and close the document (Figure 3-110).

A screenshot of Microsoft Word shows a four-page layout of a document titled Online Learning Plan.The first page has a large title Online Learning Plan centered on the page with a page break above it. At the bottom of the page, there is an orange banner containing the name Hasmik Kumar in white text, along with SIERRA PACIFIC COMMUNITY COLLEGE DISTRICT and a website link w w w dot s p c c d dot e d u. The second page displays the Table of Contents for the document, listing various content titles such as Purpose of This Plan, Definition of Online Learning Modalities, Planning Process, and Where Are We Now with Online Learning? The page also contains a page break at the bottom. The third and fourth pages contain the main body text of the document. The third page starts with the section heading PURPOSE OF THIS PLAN, followed by a description of the online learning strategy. Other sections include DEFINITION OF ONLINE LEARNING MODALITIES, which explains different types of online courses like asynchronous, synchronous, hybrid, and technology-enhanced. This is followed by The PLANNING PROCESS section, which describes the steps taken to develop the strategy. The page also contains a page break at the bottom. The fourth page continues with sections such as Online Courses and Program Selection, Leadership and Management of Online Learning, Where Are We Now With Online Learning?, Online Learning Offerings and Programs, and Student Support Services. The section headings are formatted in bold green uppercase letters. Page numbers appear at the bottom of each page, along with the document title and the Company name.

Figure 3-110 Word 3-1 completed (first four of six pages)

78.Upload and save your project file.

79.Submit file for grading.